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Senior Administrative Coordinator


Loyola Marymount University

Start Date: February 25, 2019

Description, Responsibilities, & Duties

Loyola Marymount University’s Children’s Center has an opening for Senior Administrative Coordinator. Under general supervision create and maintain a professional office environment that will promote efficiency and support the daily operations for all services offered through the LMU Children’s Center. Serve as the primary liaison for the Children’s Center to the Staff and Families.

Additional responsibilities include: Provide skilled administrative support to the department. Prepare confidential and non-confidential letters, memoranda, e-mail, and other documents. Handle highly sensitive and/or urgent information with diplomacy; maintain surroundings in a clean and professional manner including shared spaces and bulletin boards. Hire, supervise, train, and coordinate schedules of work study students. Process student work awards in coordination with financial aid and Student Employment Services. Review student timecards for accuracy and approve; track weekly/semester/yearly accumulations of student hours and compare/contrast with student worker budget allocations. Bring discrepancies to the attention of the Director. Coordinate schedule of the Director and assist with correspondence as well as communication with staff, families, students, and other related parties. Answer questions about routine policies and practices at the Children Center based on California State Licensing regulations and National Association for the Education of Young Children Accreditation requirements as well as modern child development schools of thought. Review and edit information in Children’s Center staff manuals, in publications, and bulletins, to ensure current, relevant, and accurate information across platforms. Monitor, resolve and reconcile office coordination issues; recommend changes to increase/expand office efficiency and professionalism. “Meet and greet” parents and other visitors to the Children’s Center. Respond to calls facilitating resolution of callers’ inquiries. Schedule and conduct parent tours. Oversee and ensure proper maintenance of all Children’s Center files (electronic and paper) including but not limited to: accreditation records, licensing records, student/parent demographic data, staff notifications, calendars, parent and/or staff communications, and edit and proof read documents such as the Newsletter, etc. Perform audits as necessary to ensure completeness and accuracy of files. Facilitate the processing of tuition fees ensuring timely deposit, appropriate receipts, and tracking of parent accounts. Perform monthly reconciliation of tuition and other payments between ProCare and Concur. Monitor past-due balances and follow proper collection procedures. Assist with bookkeeping duties to track budgets. Maintain general written materials and assist in keeping forms and other written documents current and available upon request. Disseminate information and answer general questions regarding the Children’s Center. Assist Director with research related to the Children’s Center operations, programming, compliance, and other activities. This includes covering in the classrooms on an ongoing basis. Help maintain the Waitlist. Return calls to parents regarding the Waitlist process and enrollment. Assist in the processing of new child enrollments. Perform other duties consistent with the functions required of staff of the Children’s’ Center and as assigned by the Director.

Minimum Qualifications/Requirements

We seek candidates who typically hold a Bachelor’s degree in Early Childhood Education, Child Development or related field. Minimum of 12 units completed in Early Childhood Education or the equivalent (as stipulated by Department of Social Services State Licensing), including 3 units in Infant/Toddler if working with children under the age of 2. Some knowledge of developmentally appropriate practices and NAEYC Accreditation criteria helpful.

Salary & Benefits

We offer a comprehensive benefits package and competitive salary. For more details regarding this position please visit our website.

Application Procedures

Interested candidates may apply by submitting a cover letter and resume to (reference # 0180357).

Program Description

Loyola Marymount University shares in a rich intellectual heritage fostered by the Jesuit and Marymount educational traditions and founded on social justice and ethical values. Governed by an independent Board of Trustees, LMU cherishes its Catholic identity while at the same time welcoming people from diverse social, religious, and cultural backgrounds. LMU is in Los Angeles, yet near the Pacific Ocean, offering a dynamic cultural environment.

Contact Info

Tasha Dotson
(310) 338-7346

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