Mosaic Exhibition Hosting - North American Reggio Emilia Alliance

Call for Proposals

Accepting Proposals for 2029–2031

We are currently accepting proposals to host the Mosaic of Marks, Words, Material exhibition + atelier in North American communities. The proposal guidelines offer a template for the necessary content to include in a proposal.

Proposal Guidelines

Host Support Documents

Guidance Throughout the Hosting Experience

We have documents to assist you throughout your hosting experience. If you are thinking of hosting, take a peek at these documents to better understand processes.

NAREA Documents

Submitting a Proposal
Download Guidelines

Hosting Exhibition
Download Guidelines

Exhibition Handling Manual
Download Overview

Reggio Children Documents

Content Overview
Download Guidelines

Atelier Overview
Download Guidelines

Venue Layout
Reggio Children will provide

Fundraising & Budget

A Realistic Budget is Essential

Every host’s circumstances and plans are unique. Therefore, budgets will differ. Exhibition budgets can include, among other items: exhibition rental, insurance, shipping, venue, security, promotion, installation/deinstallation, repairs, atelier materials. Many hosts find ways and relationships to support their needs through fundraising and/or donations of spaces and services. Previous hosts are always a collegial source of support and information.

Receiving

NAREA Coordinates with Host

The exhibition is contained in 3 crates. NAREA coordinates with host on logistical details for receiving and unloading the crates.

Crate 1

Tech & Materials
48 x 48 x 26 inches

Crate 2

Tech & Materials
48 x 48 x 28 inches

Crate 3

PANELS
96 x 48 x 15 inches

Exhibition Handling

Unpacking & Installing Takes Approximately 4–6 Hours

Host installs the exhibition in accordance with instructions provided by Reggio Children and NAREA. Host will appoint, at their own expense, an interactive atelier to be used for professional learning in the host community, providing all the necessary materials. These materials remain host’s property. When Reggio Children deems it, an educator from Reggio Children will work with NAREA and the host working group to set up or adjust the interactive atelier either in-person or virtually.

Download PDF Guide

Crate Contents

Crate 1

5 MONITORS

With flash drives and remotes

1 MISCELLANEOUS BIN

Drop ceiling clips, 4 extension cords, fishing line, gaffers tape, double-sided tape, corner protectors, 2 working notebooks, extra sleeves and binder rings, 2 cord covers, and bubble wrap

1 DISPLAY ATELIER MATERIALS BIN

Surfaces: slates, mirrors, dried clay, assorted papers (white, black, brown, tan, grey, metallic, transparent, and foam
Tools: crayons, oil, pastel, colored pencils, charcoal, rollers, graphite, paint markers, Biggie markers, highlighters, paint sticks, thin markers, and Japanese ink

Crate 2

5 MONITOR STANDS

These remain assembled

1 FRENCH TRANSLATION BIN

Atelier working notebooks translated into French

Crate 3

21 PANELS

A list of the panels and the varying sizes can be found in the content overview document

Video Guidelines

Unpacking

HOW TO OPEN CRATES

Tools needed:
- Screw gun with T-25 torx bit (to remove top of crate)
The crates are opened from the top.
Use screw drill to remove screws identified by black circle.
Do not remove any unmarked screws or screws identified with a cross.
Two people are needed to remove top from crate.
Do not unbox monitors until panels are installed. Review assembly video when ready to unpack monitors and stands.

Installing

HOW TO SET UP PANELS

Tools needed:
- Phillips-head screwdriver, flat-head screwdriver, scissors (to cut fishing line), Allen wrench (metric set), and an adjustable wrench
Please wear white cotton gloves when handling panels.
Video tutorial shows how to install on a suspended ceiling using ceiling clips.
If installing on movable walls, make sure fishing line is long enough to reach wire hanging system.

Assembling

HOW TO SET UP MONITORS & STANDS

Use Allen wrench and adjustable wrench to expand monitor stand to maximum height.
Extend stand to full extension before attaching the monitor.
Use provided washers, nuts, screws, power cords, and flash drives.
Keep monitors on protective bag when attaching stands to prevent scratching.

Operating

HOW TO USE MONITORS & STANDS

Video files are on flash drives in the back of each monitor.
Be sure to set up all videos so they play on a continuous loop.
Videos 05 (the strip) and 06 (the hairy monster…) do not have sound.
There are remotes for every monitor, but one remote can operate all.
Hold the remote close to the monitor you are trying to set up.

Setting Up Atelier

HOW TO SET UP EXHIBITION ATELIER

Use the Content Guidelines and the layout designed by Reggio Children.
This atelier will be used for professional learning for the host community, which provides all the necessary materials and instruments. These materials will be host’s property at the conclusion of the hosting period. Please replenish supply of exhibition atelier materials when needed.
Natural materials (branches, sticks, and rocks) are not included in the crate contents because they cannot be shipped into Canada or the U.S.
Please gather natural materials from your own context and include in the interactive atelier.

Packing

HOW TO PACK CRATES

Crate 1 & 2

Pack crates according to breakdown and photographs above.
Put styrofoam molds on monitors before putting in boxes.
Thoroughly wrap monitor stands in bubble wrap.
Pack plenty of bubble wrap on the top of the monitor boxes and bin before closing the crate.

Crate 3

Pack all panels face-to-face and then back-to-back in alternating pattern.
Insert bubble wrap between all panels packed face-to-face.
Back-to-back panels do not need bubble wrap between them.

Promotion & Marketing

Materials will be Provided Upon Request

Reggio Children requests that hosts do not design promotional materials. Therefore, all promotional materials are shared in advance with NAREA. Upon request, NAREA will provide designs for materials listed below. Host is responsible for all expenses related to the production of promotional materials by the host community. NAREA will promote the Mosaic exhibition + atelier through e-newsletters, social media, and Innovations. Hosts will receive requests from NAREA for information and photographs for such purposes.

Provided by NAREA